Email

Introducing our Modern Office Productivity Suite

Comments Off on Introducing our Modern Office Productivity Suite Written on June 19th, 2014 by
Categories: Business, Email, Microsoft, Microsoft Outlook, Small Business, Spam Management

office-365Our mission here at Geeks on Wheels is to help our clients achieve greater success through the effective use of new technology.  One of the most best ways we do achieve our mission is by delivering our Modern Office Productivity Suite.

Powered by Microsoft Office 365, redundantly hosted in Microsoft’s data centers, and extended with our proprietary tuning and spam reduction techniques, our Modern Office Productivity Suite will boost your organizations productivity, communication, and teamwork, while at the same time reducing distracting spam and email-borne viruses.  Some of the features it includes are:

  • Hosted Exchange: Cloud-based email with calendar sharing and synchronization
  • Office 365: Online and desktop versions of Microsoft Office applications
  • Lync: Real time group messaging and availability
  • SharePoint 2013: Team collaboration and sharing web site
  • Custom Spam Filtering: Our custom spam filter rules and actively tuned spam filtering service
  • Mobile Device Management: Improved mobile device security, including the ability to remotely erase data from lost or stolen mobile devices

We also offer email archiving to provide a centralized and searchable repository of all company communications.

For more information about how we can help your team work together more efficiently please give us a ring at 914-562-1800.

6.4 Million LinkedIn Users’ Passwords Stolen and Published to Internet

Comments Off on 6.4 Million LinkedIn Users’ Passwords Stolen and Published to Internet Written on June 8th, 2012 by
Categories: Email, Security

LinkedIn Passwords StollenIf you use LinkedIn, it is time to change your password.  A security flaw in their system allowed hackers to steal millions of users email addresses and passwords.  The hackers then posted the stolen info to the Internet.

Did you use this same password for other web sites?  Is this the password for your Gmail account?  If you use the same password on other web sites, you should change those as well as soon as possible.

http://abcnews.go.com/US/linkedin-hacked-64-million-user-passwords-reportedly-leaked/story?id=16508728

 

 

Protect Yourself from Phishing Scams

Comments Off on Protect Yourself from Phishing Scams Written on June 8th, 2012 by
Categories: Email, Security

Protect your Password against Phishing ScamsThey want your passwords.  Hackers use a technique called phishing to get you to unknowingly tell it to them.  The technique is simple and clever, but if you know the simple things to look for then you’ll never be duped.

How Phishing Works: Hackers send you an email that appears to be from a reputable source, such as PayPal or Facebook.  The message informs you of some urgent reason you need to log into your account on this site, and it provides a link.  The link they provide, though, is to an imitation of Facebook.  These pages can be almost exact copies of the real site.  And when you enter your username and password into this fake site, you have just given the hackers your password. 

Even worse, most of the victims of this trick don’t even know it happened – until they see the consequences.  Common objectives of hackers range from stealing your cash to using to Facebook account to tell all your friends how much you love Viagra or some other such product.

These attacks are on the rise and more and more people are getting tricked by them, so I’m going to show you how to quickly and easily spot them.  Here is an example of an email I received containing a phishing attempt for my Facebook password:

Identify Phising Scam Emails

 It says I have missed activity on Facebook, five friend requests in fact, and it provides a link for me to follow.  Here’s how to tell if an email is a phishing scam.

Perform this check on all emails with links:

  1. Check the link: Hover your pointer over the link and a small window will appear revealing the address this link goes to.  We see in the above example that this link clearly is not to Facebook.com.  (The above image is taken from Microsoft Outlook.  If you are using web-based mail such as Gmail watch for the pop up in the lower left hand corner of your web browser.)
  2. Check the sender’s address: Look at the address this email came from.  The domain name should match the web site.  For example, we would expect an email from Facebook to come from somename@facebook.com.  The from address can sometimes be faked, though, so even if they match we still
  3. When in doubt, do not click any links in emails.  Instead open your web browser and type the address of the site you want to visit manually, i.e. Facebook.com.

 

 

Google Apps for Business Testimonials

Comments Off on Google Apps for Business Testimonials Written on November 29th, 2010 by
Categories: Business, Email, Google Apps, Small Business

This video demonstrates how Google Apps for Business provides small businesses with an easy to use productivity boost.

Gmail Spell Check

Comments Off on Gmail Spell Check Written on November 29th, 2010 by
Categories: Business, Email, Google Apps

If you have tried out Gmail, you might find that there is one thing seriously missing: spell check.  I have good news for you — the solution is simple.

Simply download and install Mozilla Firefox or the Google Chrome web browser.  Both of these browsers have active spell check integrated, so no matter what web site you are typing in, it will underline your misspelled words on the fly as you type.

Here’s an example of how it looks:

Spell Check for Gmail and Other Web Pages

Happy Emailing!

Google Apps Series: Welcome to the Cloud

Comments Off on Google Apps Series: Welcome to the Cloud Written on November 29th, 2010 by
Categories: Business, Email, Google Apps, Small Business

Google Apps Series Episode 1: An Introduction to Google Apps for Business.

Google is providing small and medium sized businesses with tools that were previously only within reach of large organizations that can afford expensive server rooms and IT staff.   In this series of articles, we will be looking at the Google Apps suite as it applies to small to medium sized businesses.  My objective here is to provide business owners with a basic understanding of what Google Apps is and how it may be beneficial to them.  Google Apps is an opportunity every business owner should be aware of, whether you are a one man operation or have hundreds of employees.

What is Google Apps?  Basically, Google Apps is a suite applications, like Microsoft Office.  These include Gmail, calendar, word processing, spreadsheet and presentation creator, chat, voice, and more.

What’s the big deal?  Firstly, the price.  The Google Apps suite is extremely inexpensive, and it is efficient to deploy, and is extremely low maintenance.  Previously, businesses invested in expensive Microsoft Exchange servers for email and calendar sharing.   This is now available from Google liternally at a fraction of the cost.  And there is a second deal this is a big deal — the Google suite offers many beneficial features that Microsoft does not.

Let’s take a look.  Here is a quick video overview of Google Apps for Business:

Bravo to Google for helping the little guys compete with the big boys.

Here at Geeks on Wheels we have helped numerous businesses take advantage of Google Apps to increase productivity, while at the same time dramatically reducing costs as compared to using Microsoft solutions.

Call us at 914-562-1800 for more information or help determine if Google Apps is a good fit for your organization.

In the next episode of this series we will be looking at some examples of how businesses use Google Apps.

Uncluttering Your Gmail

Comments Off on Uncluttering Your Gmail Written on November 22nd, 2010 by
Categories: Business, Email, Google Apps

Many people find the Google Apps mail interface a bit cluttered at first.  There are quick and easy ways to customize the view settings for your mail to make it less cluttered.  The two changes I recommend are:

1. Remove Web Clips

2. Remove Snippets

Here’s a picture of how Google Apps/Gmail looks at first with these options enabled:

Gmail Default View

After we turns these off, we get a cleaner view, like this:

A Cleaner Google Docs

Making these changes is simple.  Just click on the “Settings” link in the top right hand corner of your mail.  This will take you to the general tab of your settings.  Scroll down until you see snippets, and click the radio button for “No Snippets.”  Here’s what it looks like.

Gmail Disable Snippets

After changing this option scroll down and click the “Save Changes” button.

To turn off Web Clips, go back into Settings, and click the tab for “Web Clips.”  In this tab uncheck the box at the top for “Show my web clips above the Inbox.”  You don’t have to click any save button on this page.  Here’s what it looks like.

Gmail Disable Web Clips

Happy Gmaling!

Managing Spam with Multiple Email Addresses

Comments Off on Managing Spam with Multiple Email Addresses Written on October 10th, 2010 by
Categories: Email, Microsoft Outlook, Small Business, Spam Management, Tips and Tricks

Managing Spam with Multiple=

Every day our time is wasted by unsolicited email.  Spam filters help us separate out the stuff we definitely don’t want to be bothered with.  They fall short, however, in separating the important stuff from the maybe-I’ll-read-it-later materials.

Here is where we can utilize multiple email addresses to save time.  When you shop online, sign up to receive information about a product or service, join a bulletin board — give them a secondary address.  Keep private the email address you print on your business cards and use to collaborate with colleges, clients, and friends.  Many people can tell you from experience that once some online marketers get a hold of your email, they will never give up sending you spam and they wont stop selling your email address to other marketers either.

Executive Summary
  • Use a secondary email address for online activities such as shopping and forums.
  • In office environments create departmental email addresses which can be shared by multiple employees for increased productivity and quick business data access.
  • Use a program such as Microsoft Outlook to make comprehensive view of multiple email accounts quick and simple.

One you have the really important email separated out from messages containing sales receipts and product updates, you can work more efficiently.  If you are having a busy day, you can stay focused on the inbox that matters, and when you need to find that receipt or are wondering if some company or sales person out there has sent you a discount offer, give your second inbox a look.

If you are a small business this comes with added benefits — You can share such an inbox with other employees. I recommend setting up an email account such as purchasing@yourdomain.com and adding this inbox to Outlook for everyone in the company with the ability to spend money on its behalf. This provides you with a single email inbox where you know you can find every invoice from all of our major vendors, for example. How much did that new inventory item one of your employees just purchased cost? A quick search for the part number gives you the a list of every time this item was ordered, what it cost, and even what the invoice number was.

A great way to manage two email accounts to use software such as Microsoft Outlook, and set them up as separate inboxes that you can conveniently click between.

Organizing your email is a simple and effective way to improve productivity. If you would like assistance from a pro on best managing your email call 914-562-1800.